April 2011 Board Minutes
Call to Order: Chair John Whatley called the meeting to order at 1:00 p.m.
Members Present: John Whatley, Wilma Gromer, Gloria Liner, Laurel Moss, Phoebe Graubard, Barbara Cole, Jim Graham
Members Absent: Kathleen Johnson
Staff Present: Charles Bush, Janice Thomaides
Guests Present: Miles Everett
ACTION: March 25, 2011, Board of Directors Meeting Minutes were approved. Motion made by Gloria Liner, second by Jim Graham. Unanimously approved.
President's report was given by John Whatley. He reported that the Community Foundation of Mendocino County gave RCS a grant of $4,600 to expand the kitchen garden to provide more fresh produce at the RCS salad bar. John Whatley and Phoebe Graubard attended the reception on behalf of RCS.
Financial Report: Janice Thomaides reported on the profit and loss statement and the RCS balance sheet for the nine months ending March 31, 2011. The reduced grant income for this fiscal year is off-set by non-grant income through fund raising events and donations. The net bottom line for income and expense is more favorable than last fiscal year
ACTION: Motion to accept financial report as presented made by Wilma Gromer, second by Laurel Moss. Unanimously approved.
Director's Report: Charles Bush reported that he attended the Area Agency on Aging Annual Area Plan meeting held in conjunction with the AAA Board meeting in Lake County. Senior centers throughout Mendocino and Lake counties have been hurt by the State's current and proposed budget cuts affecting the poor and the elderly. Bush reported that the Symphony Dinner fundraiser was successful. Several other fundraising dinners are in the planning stages. Granny's attic, RCS thrift store, has been reorganized by staff and volunteers. Diane Taylor will manage the operation. Michael Potts, volunteer, developed an internal web based calendar for use by all Mendocino Coast nonprofits to access in order to coordinate fundraising efforts.
Board Committees: Finance Committee, Gloria Liner suggested it was time for a reassessment of reserve funds held in one of the RCS investment accounts. She suggested that a Request for Proposal (RFP) be sent out to financial advisors and their proposals be brought back to the Board for further review and action.
Action: Motion made by Jim Graham, second by Barbara Cole, that Liner meet with Charles Bush and Janice Thomaides to develop and draft a letter requesting an RFP to be mailed to financial advisors. Unanimously approved.
Governance Committee: Phoebe Graubard reported on contacting a law firm representative regarding a Board Governance Training for Mendocino Coast non-profits to be sponsored by RCS. Phoebe will contact the Community Foundation to see if it is willing to provide any support for a Board Training event.
Operations Committee: Jim Graham, Barbara Cole, and Laurel Moss, handed out a Food Services Committee report that included information on staffing, food supply, income from fund raiser breakfasts and dinners. The report noted that "the balance sheet shows income and expenses are highly satisfactory." Some kitchen equipment will need to be replaced in the near future including a large convection oven and a small portable mixer is needed. Salad plates for fund raiser dinners have been acquired. The committee reported that no complaints were observed or heard regarding lunches during their interviews.
Fund Raising Committee: There is currently a Board vacancy on the committee. Charles Bush, Director, reported on fund raising activities in his report to the Board. A personalized mailing list for fund raising letters is being developed.
Old Business: There is an RCS Board vacancy. The Board directed Charles Bush and staff to publicize the Board vacancy with local news and radio media, post the notice on the RCS web site, the Chamber of Commerce newsletter and MCD Hospital bulletin board and contact previous applicants. Bush will report back to the Board at the next RCS meeting.
New Business: Charles reported that a Volunteer Appreciation Dinner will be hosted by RCS on May 21. The Board is invited. Bush reported that the budget and strategic plan for the new fiscal year commencing July 1, 2011, has begun. This information will be brought back to the Board at its next meeting.
Executive Session: Executive Director compensation.
Action: Motion made by Wilma Gromer, second by Jim Graham, that Charles Bush, Executive Director, return to full-time status at his current rate of pay and benefits, effective May 1, 2011. Unanimously approved.
Adjournment: Motion to adjourn the meeting made by Wilma Gromer, second by Laurel Moss. The Board meeting adjourned at 3:00 p.m. The next RCS Board meeting is set for May 27, 2011.
Phoebe Graubard, Secretary, Board of Directors, RCS, Inc.