March 2011 Board Minutes
Redwood Coast Seniors Inc., Board Minutes
March 25, 2011
Call to Order: Chair John Whatley called the meeting to order at 1:00 p.m.
Members Present: John Whatley, Wilma Gromer, Gloria Liner, Laurel Moss, Phoebe Graubard, Barbara Cole, Jim Graham, Kathleen Johnson
Members Absent: None
Staff Present: Charles Bush, Janice Thomaides
Guests Present: Miles Everett
ACTION: February 25, 2011, Board of Directors Meeting Minutes were approved as corrected to reflect that Laurel Moss is a Co-Chair of the Operations committee. Motion made by Jim Graham, second by Wilma Gromer. Unanimously approved.
President's report was given by John Whatley. He reported that there was a vacancy on the RCS Board due to the resignation of Horace Mann. A notice of the Board vacancy and request for applications would be publicized through notices in the local newspaper, the RCS web site, and social media. Whatley also reported that Bob Bushansky, a volunteer, had begun working as volunteer coordinator.
Financial Report: Janice Thomaides reported on the profit and loss statement. Meal donations were up $8,000 in income. RCS grant income was reduced for this fiscal year but it was offset by non-grant income received through donations and fund raising events. A savings of $600 for this year and $800 for future years was made by moving items stored at Coast Self Storage to the Redwood Coast Senior Center.
ACTION: Motion to accept financial report as presented made by Gloria Liner, second by Kathleen Johnson. Unanimously approved.
Director's Report: Charles Bush reported that the Area Agency on Aging (AAA), visited and audited Meals on Wheels, dining room meals, administrative performance, outreach, and nutrition programs. The AAA provides grant income to RCS. All of the programs received a perfect rating with no need for corrective action. Fund raising efforts have been successful. RCS received donations from individuals, federal one-time only money from AAA, and the two fund raising dinners earned over $6,000, with the help of many volunteers and food served from "Sal's Bistro." The Community Foundation notified Bush that it will fund a grant proposal he wrote to improve the kitchen garden and expand the salad bar. Bush also completed a grant application with volunteer Miles Everett that will go through a competitive process for a second new bus from CalTrans.
Board Committees: Finance Committee, Gloria Liner discussed the fiduciary responsibility of the Board for prudent management of financial assets.
Action: Motion made by Phoebe Graubard, second by Jim Graham, that Liner and Whatley meet with current and other investment advisors to review RCS investment accounts and bring a recommendation back to the Board for further action. Unanimously approved.
Governance Committee: Phoebe Graubard reported on obtaining information regarding a Board Governance Training for Mendocino Coast non-profits to be sponsored by RCS.
Operations Committee: Barbara Cole reported that the committee members are conducting an internal review of all RCS programs. The first review is management of the food service program and then Meals on Wheels. The committee plans to develop a flow chart reflecting the process of food services from arrival to distribution.
Fund Raising Committee: There is currently a Board vacancy on the committee. Charles Bush, Director, reported on fund raising activities in his report to the Board.
New Business: Board Vacancy.
Action: Motion to accept Horace Mann's resignation from the Board made by Kathleen Johnson, second by Wilma Gromer. Unanimously approved. John Whatley to write a letter of appreciation to Mr. Mann for his service.
Adjournment: Motion to adjourn the meeting made by Wilma Gromer, second by Kathleen Johnson. The Board meeting adjourned at 2:30 p.m. The next RCS Board meeting is set for April 29, 2011.
Respectfully submitted,
Phoebe Graubard, Secretary,
Board of Directors, RCS, Inc.
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