January 2011 Board Minutes
Redwood Coast Senior Center
Board of Director's Meeting Minutes
January 28, 2011
CALL TO ORDER
Chairman John Whatley called the meeting to order at 12:50 pm
Board members present: John Whatley, Kathleen Johnson, Phoebe Graubard, Jim Graham, Laurel Moss, Horace Mann, Wilma Gromer, Gloria Liner, Barbara Cole
Staff present: Charles Bush; Janice Thomaides; Rochelle Elkan, volunteer, acting as recording secretary
Guest present: Miles Everett
Gloria Liner sent an email resignation to the Board of Directors due to illness in December, 2010. The Board never acted upon her resignation at subsequent meetings. At the January 28, 2011 Board meeting, Liner rescinded her resignation and expressed a wish to continue serving on the Redwood Coast Senior Board.
ACTION: The Board of Directors accepted Liner's rescission by a unanimous vote.
ACTION: Liner will rescind her resignation by email to Bush.
MOTION: to let the current applicants know that they will be put on a list for future consideration, but at this time the Board has no openings.
Moved: Johnson, seconded: Graubard, unanimously approved
ACTION: Bush will send out letters to applicants to let them know that there are no Board openings at this time.
APPROVAL OF DECEMBER MINUTES
Addition (Graubard): Executive Session adjourned at 3pm, no action was taken and regular session reconvened and adjourned at 3:03pm
Addition (Mann): Under Fundraising; change "wished to take a proposal" to "Met with Symphony Board and discussed coordinating dinners with Symphony of the Redwoods."
Under Fundraising & Motion; change "consider this proposal as Old Business at" to "Table this material until the next meeting."
MOTION: that the minutes be approved as corrected; Moved: Graubard; seconded: Johnson; unanimously approved.
Chamber mixer was extremely successful - 47 people attended - purpose was to educate local business people that the Senior Center is here.
MOTION: to reimburse Bush for the pizza; moved: Mann; seconded: Graubard; unanimously approved.
Bush discussed that the Profit & Loss Statement's purpose is to track expenses versus budget.
To make meetings more streamlined Bush will give a copy of the P&L Statement to Board members before the next meeting. Bush would like the Board members to mark anything they don't understand and then it will be discussed after the director's report at the next meeting.
The fundraising mailer had strong, fast results, about $6,000. The mailers were sent to 1,200 people who did not respond to the 14,000 piece postal patron mailer.
Johnson suggested that the Board members keep a couple of donation envelopes to pass along to people.
Liner suggested that we have information at funeral homes about donations to the Senior Center. She also mentioned that it might be good for area lawyers to give a wills workshop for seniors at the Senior Center.
While there are some small areas of stronger than anticipated performance, and a few places we are a lagging a bit, nothing is really notable. No reason to alter our budget projection for year end at this half way point in the fiscal year. Janice has provided detailed notes on all areas where we have results different than budgeted. She is available for your comments or questions.
We had a very productive closing for the Christmas holiday. Staff was rejuvenated. Clients didn't express any discomfort or complaints. Nearly 500 frozen meals provided to MOW clients praises to the Kitchen and MOW staff and volunteers.
New Ice Machine installed and Kitchen storage remodel and repair work completed thanks to Sal, Brian (our janitor/maintenance guy) and Tom (long time volunteer rescue the Senior Center when things break guy).
Day Program enrollment gradually increasing very good trend thanks Elizabeth and Char.
Dining Room contributions are consistently higher thanks to Miles for the very dynamic video slide show that is cleverly updated daily and is really working to inform our clients, and increase donations.
We held a very successful Chamber of Commerce Mixer. 47 guests from the business community attended. We created an excellent guided tour with posters, staff and Board hosts, a slide show, great food, and lots of charm. We have already booked a couple of events from this contact. Thanks to all staff and Board, Miles for slide show, Sal for food, and me for design and posters.
We are consolidating all our storage on site by using the "cement vault" on the north side of the building, and a ruthless cleaning (an ongoing project) which will enable us to discontinue renting monthly storage space. Thanks to Janice for encouragement and inspiration, and Sal and Brian for digging us out.
Senior Perspectives TV show passed 50 episodes becoming one of the most viewed programs on MCTV. Beginning to show up on web sites. Will be posted to YouTube.
New events schedule
- February 12 Valentine Champagne
- March 5 Symphony Dinner
- March 19 KOZT Cotton Auditorium Dinner
- April 2 Auction Event
- April 16 Symphony Dinner
- May 8 Mother's Day event (tentative)
- May 30 Memorial Day event (tentative)
- June 18 Father's Day BBQ, music by Groovinators
- July Spaghetti Feed with Fort Bragg Masons
Strategic Plan Goals for January June, 2011
- Redesign Front Desk information hosting referral transportation services
- Web Site upgrade and management. (60,000 hits since April 4, 2009)
- Expand and improve Donor management system
- Complete "Integrated Emergency Response System"
- Develop an "Estate Bequest Planning Program"
- Increase Day Program enrollment
- Maintain existing programs at current levels
- Improve "volunteer appreciation" efforts
- Develop and "Senior Page or Column" in local Newspaper.
Mann: A discussion about the soccer breakfasts will be continued after the symphony dinner.
MOTION: to nominate Liner for treasurer of the Board; moved: Mann; seconded: Graubard; unanimously approved.
Not being well accepted, so discontinung it. Paid ads will be transferred to electronic format in the dining room, or bulletin board.
Credit Card System Agreement: Point of sale for Granny's Attic and proposed auctions, for donations from the website. Fee- 3% of sale; no set up fee.
MOTION: to approve credit/debit electronic payment system for donations and point of sale; Moved: Graubard; seconded: Cole; unanimously approved.
Cribbage Club - more details soon
Executive Session adjourned at 2:45 pm, no action was taken and regular session reconvened and adjourned at 2:50 pm