February 2011 Board Minutes
Redwood Coast Seniors Inc., Board Minutes
February 25, 2011
Call to Order: Chair John Whatley called the meeting to order at 1:00 p.m.
Members Present: John Whatley, Horace Mann, Wilma Gromer, Gloria Liner, Laurel Moss, Phoebe Graubard, Jim Grahma, Barbara Cole
Members Absent: Kathleen Johnson
Staff Present: Charles Bush, Janice Thomaides, Rochelle Elkan
Guests Present: Miles Everett, Bob Bushansky
Executive Director Bush introduced Bob Bushansky who is the new volunteer coordinator.
ACTION: January 28, 2011, Board of Directors Meeting Minutes were approved as amended. Motion made by Horace Mann, second by Phoebe Graubard. Unanimously approved.
President's report was given by John Whatley.
Financial Report: Janice Thomaides reported on the profit and loss statement. Total expenses are down from the previous year. Reduced Grant income for this fiscal year is offset by non-grant income.
ACTION: Motion to accept financial report as presented made by Wilma Gromer, second by Barbara Cole. Unanimously approved.
Director's Report: Charles Bush reported on fund raising efforts and facilities upgrades. There was Board discussion of the timing of the Corporation's annual report.
ACTION: Motion by Horace Mann, second by Barbara Cole, to begin planning for a Board strategic planning retreat to be held in June. Unanimously approved.
Bush reported on a Grant Application for federal funding with the California department of Transportation to apply for financial assistance to permit operation of paratransit service in Costal Mendocino for the elderly and disabled. The grant application was prepared by volunteer Miles Everett.
ACTION: Motion by Gloria Liner, seconded by Horace Mann, to approve Board Resolution No. 110225-1, authorizing the federal funding under FTA Section 5310 of the Federal Transit Act. Unanimously approved.
Bush reported that the IRS form 990 was filed for the fiscal year June 30, 2010, and the County of Mendocino claim for welfare exemption BOE-267(a) for 2011-2012, was filed on Feb. 9, 2011, by certified mail. The annual registration renewal fee report to the Attorney General of California, Registry of Charitable trusts was filed on Feb. 9, 2011, and form 199 State of California tax return was filed in Feb. 2011.
Board Committees: President Whatley appointed Gloria Liner, Chair of the Finance Committee; Horace Mann, Chair of the Fundraising Committee; Phoebe Graubard & John Whatley, Co-chairs Governance Committee; Jim Graham and Barbara Cole, Co-chairs of the Operations Committee.
OLD BUSINESS: No action taken on old business.
NEW BUSINESS: A section to the employee manual concerning volunteer service by employees was suggested by Charles Bush.
ACTION: Motion by Horace Mann, second by Wilma Gromer, that the Employee Manual contain a new section on Volunteer Service by Employees For Work Done Outside of Classification. Unanimously approved.
EXECUTIVE SESSION convened at 2:10 pm. No Board action taken. Open Session resumed at 2:55 p.m.
ADJOURNMENT: The Board meeting adjourned at 3:00 p.m. The next RCS Board meeting is set for March 25, 2011.
Phoebe Graubard, Secretary, Board of Directors, RCS, Inc.