August 2010 Board Minutes
REDWOOD COAST SENIORS, INC.
BOARD OF DIRECTORS MEETING
Meeting on August 27, 2010
Friday 1:00 p.m. Conference Room
I. Call to Order: 1:02 pm
a. Board Members Present: John Whatley, Brandt Stickel, Jim Graham, Phoebe Graubard, Wilma Gromer, Kathleen Johnson, John Garratt, Laurel Moss & Barbara Cole
b. Staff: Charles Bush, Janice Thomaides & Diane Taylor
c. Guests: Peter Moylan sitting in consideration to Board position.
II. Approval of the Minutes:
Johnson made a motion to accept the minutes as written, Graham seconded, approval of July minutes passed.
III. Guest Speaker
Elizabeth Morton joined the meeting and was introduced to Board. Morton started by passing out raffle tickets for the Day Center Quilt Drawing, asking the board if they would help sell tickets. Morton talked about the Day Center Program and its positive influence on Seniors. The Day Center focuses on individual needs and provides activities for clients such as art, singing and dance. Morton shared some stories and informed the Board that her goal is to create a sense of cohesiveness to the group and to publicize the day center program by word of mouth, newly designed brochures and a new web page layout. The floor was opened to questions and Morton invited everyone to participate by sitting in at any time.
IV. Board Reports:
a. Whatley spoke on volunteer recruitment and Taylor reported a short spurt of potential volunteer phone calls with only a small percent of follow-through applicants. Whatley encouraged the Board to have lunch and visit.
b. Treasurer's Report ~ Stickel informed the Board that since July is the first month of the fiscal year, a Budget vs. Actual was not included in the financial reports. Balance sheet as of July showed a 215,542.00 in current assets vs. a 69,277.00 in total liabilities. He reported that while the senior center is not doing as well as it has, it is still treading water. After speaking on various aspects of the report, the Treasure's Report was approved.
c. Director's Report ~ Thomaides and Bush worked on budget with a new mailer to go out. Bush explained this is the most expensive piece of advertising which includes many little pieces of information with small questioners and return envelope. It also includes two information sheets on volunteers and events. It is his goal that the packets are mailed in 7-10 days. Bush also informed the Board of the three new programs. Wisdom of History, Square Dancing and Knitting and Crochet. Day Center, Transportation and Meals are coming along. Bus Drivers will be working the Winesong event with Winesong paying for rides and bus driver's wages.
V. Old Business:
Bush reported that the large outdoor sign would be installed before the labor Day BBQ. The monitor that will be displayed in the Dining Room should be installed shortly. The meals analysis that Thomaides and Pattie Brill worked on shows the meals that are the most popular with diners with certain meals working better on certain days. Changing things around should generate a monthly increase of 400.00 and a 5-6,000.00 increase per year. Meals would be approved by the nutritionist. Whatley expressed a need for larger food donation chart.
Bingo still not generating much profit but is providing a social activity for the community and also providing additional income for two RCS employees.
VI. New Business:
Bush asked the Board to approve the labor Day Garden Renovation for an article in the newspaper. Bush stated that one of the buses would be parked advertising our event. The cost to park a vehicle would be 5.00 with that going toward a meal credit. Stickel made a motion to approve the Garden Renovation, Gromer seconded, all approved.
Budget Review ~ Budget for the coming years shows what it will take to get the Senior Center back to a balanced Budget showing strategy and adjustments. To accept this budget plan, RCS will access money from savings and spending for next year will be very conservative. Johnson accepted the motion to accept this budget until January and determine then if changes should be made to medical at that time, Garratt seconded, all approved.
Harvest Moon Dinner ~ Bush reported that the Harvest Moon event will take place on the 23rd of October at the home of Dr. Richard Miller. Tickets will cost 75.00 per person to attend. Bush asked the Board if they knew people who could afford to attend. He also asked for volunteers for the labor Day BBQ on Sept. 4 with two shifts available. If so to please contact Waldi Helma, coordinator.
Board Participation ~ Bush informed the Board that Friday Mornings will start a Board Participation Information Table from 10:00 to Lunch. Wilma Gromer will oversee this weekly event recruiting a new Board member each week. Table will feature weekly events, brochures and general information. Bush is aiming for a date of Sept. 10th to start.
Bush also informed the Board of looking into the possibility of expanding Granny's attic. One idea would be to put a bathroom in the now existing Granny's attic and moving the Adult Day Center to that location and turning the Adult Day Center and Board Room into the Granny's attic. He will run a cost analysis and go from there. There is a possibility that other organizations could help contribute to updating room. Johnson made a motion to look into the expansion of granny's attic. Graubard seconded, all approved.
Stickel asked about the Board Member Terms and was informed that the Selection Review will take place next month with amended applications available.
Next Board Meeting will take place on Sept. 24th
VII. Adjournment ~ Meeting adjourned at 2:38